The Club is called Highgate And Muswell Hill Jewish Youth Club also to be known as HMH (The Club).
The objectives of the Club shall be to arrange Association Football games/matches along with suitable training sessions and social activities for its members.
3. STATUS OF RULES
This Constitution and the Code of Conduct form a binding agreement between each Member with The Club. Details of the Code of Conduct are listed separately.
4. RULES AND REGULATIONS
(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to membership of the said Association. The Rules and Regulations of The Football Association Limited and any Parent County Football Association along with any League and/or Competition to which the Club is affiliated shall be deemed to be incorporated within the Club Rules.
(b) No alteration to the Club Constitution, or Code of Conduct shall be effective unless made in writing, which The Club may amend from time to time, as it deems necessary.
(c) The Club will abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct along with the Equal Opportunities and Anti-Discrimination Policies.
5. CLUB MANAGEMENT COMMITTEE
(a) The Club Management Committee (the Management Committee) shall consist of the following Club Officers:-
Club Chairman (Chairperson)
Club Welfare Officer
All of these will be elected at the Annual General Meeting.
(b) Additional appointments will be made as necessary to ensure the smooth running of The Club which will include but not restricted to, social, fund raising and events coordinator and these individuals along with all of the team managers, Club Secretary and Coaches may also form part of the Management Committee.
(c) Each Club Officer shall hold their office from the date of appointment until at least the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions as Club Officer at any one time.
(d) An outgoing Club Officer may be re-elected and any vacancy which arises between the Annual General Meetings, shall be filled by a member proposed by one and seconded by another of the remaining Management Committee and approved by a simple voting majority.
(e) The Management Committee shall be responsible for the management of all of the affairs of The Club.
(f) Meetings of the Management Committee shall be chaired by the Chairperson or in their absence an acceptable Committee Member. The quorum for the transaction of business of the Management Committee shall be three.
(g) Decisions of the Management Committee shall be made by a simple majority of those attending each meeting. The Chairperson of the Meeting shall have a casting vote in the event of a tie.
(h) Decisions of the Management Committee at all meetings shall be entered into The Minute Book of The Club to be maintained by The Club Secretary.
(i) Any Member of the Management Committee may call a meeting by giving not less than seven days notice to all members of the Committee.
(j) The Management Committee shall hold not less than two meetings a year.
(k) Save as provided for in the Rules and Regulations of The Football Association and the Parent County Football Association to which the Club is affiliated, the Management Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Constitution and the Code of Conduct.
6. ANNUAL AND SPECIAL GENERAL MEETINGS
(a) An Annual General Meeting (AGM) shall be held no later than the 30th September in each year to:-
give a report of the activities of The Club over the previous Season
receive a report of The Club’s finances over the previous Season
elect the Officers of The Club for the ensuing year
consider any other business
(b) All Members of The Club shall be entitled to attend the AGM.
(c) Nominations for the election of Club Officers shall be made in writing by the proposer and seconder, all of whom must be existing members (or Parents/Legal Guardians of playing members if below the age of consent) of The Club, to the Club Secretary not less than twenty one days before the meeting. Notice of any resolution to be proposed at the AGM shall be given in writing to The Club Secretary also not less than twenty one days before the meeting.
(d) A Special General Meeting (SGM) may be called at any time by the Management Committee within twenty one days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members of the Committee stating the purposes for which the meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
(e) The Club Secretary shall send to each member at his or her last known address (E-Mail being considered sufficient), written notice of the date of a General Meeting together with all of the resolutions to be proposed at least fourteen days before the meeting.
(f) The quorum for a General Meeting shall be three.
(g) The Chairperson, or in their absence a member selected by the Management Committee, shall take the chair. In all cases, each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the meeting shall have a casting vote.
(h) The Club Secretary, or in their absence a member of the Management Committee, shall enter minutes of General Meetings into The Minute Book of the Club.
(i) Only Members who are over the age of majority may vote and in such an event that they are not entitled, their relevant Parent or Legal Guardian.
7. CLUB TEAMS
The Officers of the Club shall appoint suitable individuals to be responsible for each of The Club’s football teams. The appointed individuals shall be responsible for managing the affairs of the team and shall agree to abide by The Club’s Code of Conduct and Constitution.
8. CLUB FINANCES
(a) A Bank Account shall be maintained in the name of The Club (The Club Account). Designated account signatories will consist of the Secretary and the Treasurer. All monies payable to The Club shall be received by the Club Treasurer and deposited in The Club Account as soon as possible.
(b) The income and assets of The Club (the Club Property) shall be applied only in furtherance of the objects of The Club.
(c) The Management Committee shall have the power to authorise the payment of remuneration and/or expenses to any member of the Club and/or to any other person or persons for services rendered to The Club as it feels appropriate.
(d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.
(e) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four Trustees, one of whom shall be the Treasurer (The Trustees), who shall deal with the Club Property as directed by decisions of The Management Committee. Entry in the Minute Book shall be conclusive evidence of such a decision.
(f) The Trustees shall be appointed by The Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(g) On their removal or resignation, a Trustee shall execute a conveyance in such form as is published by The Football Association from time to time to a newly elected Trustee or the existing Trustee as directed by The Management Committee. On the death of a Trustee, any club property vested in them shall vest automatically in the surviving Trustees. If there is only one surviving Trustee, a Special General Meeting shall be convened as soon as possible to appoint another Trustee.
(h) The Trustees shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three quarters of the Members present.
(b) The dissolution shall take effect from the date of the resolution and the Members of the Management Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Parent County Football Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the Management Committee may decide and with the consent of the Parent County Football Association.
10. CLUB MEMBERSHIP
(a) The Members of the Club from time to time shall be those persons listed in the register of Members (the Membership Register) which shall be maintained by the Club Secretary which will include the Officers, Team Managers and Coaches.
(b) Any person who wishes to be a playing Member must complete the correct Membership Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Management Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
(c) In the event of a Member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) The Football Association and Parent County Football Association shall be given access to the Membership Register on demand.
11. MEMBERSHIP FEES AND OTHER FEES
(a) A Membership Fee (the Annual Registration Fee) will be payable by each playing Member which shall be determined from time to time by the Management Committee. Any Fee shall be payable on a successful application for membership and annually thereafter by each playing Member. Fees shall not be repayable unless the Management Committee rule that there are exceptional circumstances.
(b) The Management Committee shall have the authority to levy further subscriptions from the playing Members as are reasonably necessary to fulfil the objects of The Club.
12. RESIGNATION AND EXPULSION
(a) A playing Member shall cease to be a Member of the Club if, and from the date on which, he or she gives notice to the Management Committee of their resignation. Such a Member whose Annual Registration Fee or further subscription is more than three months in arrears shall be deemed to have resigned unless the Management Committee rule otherwise.
(b) The Management Committee shall have the power to expel a Member when, in their opinion, it would not be in the interests of the Club for them to remain as such.
(c) A Member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
13. DISCIPLINARY PROCEEDURE
The Management Committee shall have the power to summon any member of the Club or their parent or legal guardian to appear before a Disciplinary Committee consisting of no less than four members of the Management Committee. Written notice of the date of a Disciplinary Hearing will be sent no less than 14 days beforehand.
14. APPEALS PROCEEDURE
Every member (or their parent of legal guardian) has the right of appeal to any decision made by the Disciplinary Committee. Members must submit their grounds for appeal in writing along with an appeal fee of £20.00. This may be forfeited in whole or in part in the event of the member losing their case. Members will receive written notice of the date of appeal no less than 14 days beforehand.